The RVCC has earned a reputation of excellence. A major contributor of our success is the many choir volunteers. Each family is asked to volunteer in some way each year.
The sign-up for volunteers for the 2023-2024 choir year is part of the registration form on Active Network. When you register your chorister, please select 1-3 volunteer committees that you are interested in serving on.
We have a lot of opportunities for service and as always; whether you can help a little or a lot, we LOVE you for it! As a volunteer driven organization, we ask that one parent or grandparent from each family, volunteer each year in some way as a committee member, chaperone, or a committee chair. The RVCC is famous for our Volunteers who make us SPARKLE!!
List of RVCC Volunteer Committees:
A,B,B+ Choral Festival: Responsible for all trip details: coordinating with tour group and Director, making travel arrangements, collecting registration fees, arranging chaperone/room assignments.
A,B,B+ Local School Tour: Organizes school tour for A, B, B+ choirs to three local elementary schools in early December; includes distributing information to choristers, arranging transportation, coordinating schedule with schools.
Alumni Communication: Maintains alumni roster, sends concert mailings to alumni, and occasionally plans alumni events.
Attendance: Provides support at all rehearsals; takes attendance, distributes weekly handouts, collects forms/monies returned by choristers, assists Director with rehearsal details, answers parent/chorister questions. Chair is responsible for being at all rehearsals and schedules committee members’ assistance. Committee members agree to be at rehearsal when scheduled to perform their duties—on a rotating basis, 1-2 times a month.
A/B Choir Attendance
B+ Choir Attendance
C Choir Attendance
C Choir Trip 2023-2024: Responsible for all trip details: coordinating with tour group and Director, making travel arrangements, collecting registration fees, arranging chaperone/room assignments. (This works great with a team. Overall Chair, Co-Chairs for registrations and collecting payments, rooming, activities, Travel Book, Busses)
Concert Backstage Team: Co-chairs are Concert Manager and Concert Volunteer/check-in/signs and supplies Coordinator. Responsible for all activities involved on site at the Christmas and Spring concerts on rehearsal dates and concert dates; overseeing/chaperoning children backstage; stage management; coordinating with the Concert Decorating chair as needed. Committee members are assigned backstage duties during rehearsal day (prior to concerts) and during concerts.
Concert Decorating: Responsible for planning and decorating at concert locations (poinsettias and lights for Christmas, potted plants and flowers for spring), coordinating with Ms. Davidson.
Concert PowerPoint; Responsible for compiling Spring Concert PowerPoint presentation of photos from the current choral year. Also, Senior PowerPoint presentation.
Concert Program Design: Responsible for Christmas and Spring concert program compilation; works closely with the Director and local printer. Use Microsoft Word to format the text and images in the program. Be very familiar with changing fonts, editing spacing, inserting a table in Word, how to "wrap" text or image, insert images into Word, be able to convert .docx (Word document file) into PDF file or vice versa.
Concert Round-Up: After-concert duties of gathering left-behind items backstage; cleaning up dressing rooms; transporting some materials back to Bethel Baptist; supervising/assisting choristers waiting to be picked up.
C Choir Cookie Monday:
Fall Retreat 2023: Responsible for planning and execution of two-day retreat; coordinating with site and Director; distributing information to choristers, collecting registration fees, arranging chaperone/room assignments.
Formal Costumes: Facilitates new costume orders for newcomers to choir and for choristers who have outgrown their costumes or progressed to the next choir; coordinates costume resale; responsible at performances to assist with costuming needs (needle & thread, buttons, pins, bobby pins, brush, comb, hairspray etc.).
A/B/B+ Choirs Formal Costumes
C Choir Formal Costumes
Grandin Christmas Parade (Nov.):
Grant Writing Committee: If you have experience or an interest in writing Grant Proposals, we welcome and appreciate your help in this area.
Historian: Complies and maintains choir scrapbook; photographs choir events.
Music Filing: Organizes, catalogs, files and distributes music to choristers; members meet during daytime hours three to four days per year to sort choristers’ returned music and collate new music for distribution. (Even a few hours on these days are helpful!)
Newcomer Class Greeters: Acts as hosts for Newcomer Music Classes and Auditions. Welcoming and signing in students, keeping order and keeping everyone happy while Ms. D leads classes and auditions. Auditions are typically held 2-4 days in May, also August and December.
Patron Support: Coordinates efforts to communicate with our patrons. Welcomes patrons at concerts and corresponds with patrons throughout the year with cards, postcards and 2-4 annual newsletters.
Personal Account Fundraising: Plans and implements fundraising opportunities for chorister personal accounts; works with Director to choose vendors; distributes information, submits orders, distributes products.
Professional Photography: Collects photos from throughout the choir year and prepares them for various forms of display (both digital and traditional). Should be familiar with Photo-shop and other photography programs. Committee members are needed to submit photos of choir rehearsals and events.
Taking pictures at a professional level - Understand settings on a professional camera (the choir camera is a Canon Rebel). Know how to change lighting, ISO, exposure settings, white balance, Lens Focus, aperture, and all general picture settings on the camera.
Editing Pictures - Use a photo editing software to enhance image color/lighting on the computer. There is a free photo editor available online (Zoner Photo Studio). Be able to change contrast, exposure, shadows, black point, saturation, clarity, vibrance, tint, temperature, use clone stamp tool, and add text to image.
Also know how to take pictures off of the memory card, email full size high res photos, know how to use an online resource such as "google drive" or "dropbox" to send pictures to people who need them, know how to download and upload images.
Professional Videography: Taking official video of the Spring and Holiday concerts.
Poster/Flyer Distribution: Responsible for putting up concert posters throughout the valley to advertise concerts.
Promotional Events: Help us get the RVCC name out in the community! This committee needs lots of helpers to coordinate and implement fun and promotional events for the RVCC in the Roanoke area to possibly include: The Grandin Road Parade, A Community Carol Sing-A-Long, Book Fair at Barnes and Noble, singing at a Red Sox game, bringing gift baskets to nursing home residents, and a booth with a fun activity at the Strawberry Festival.
Recruitment Committee: Come up with ideas and implement them on how to spread the word about the RVCC, to help the choir grow in singers.
RVCC Fundraiser Event:
Risers: Organizes volunteers, transports and assembles choir risers from their storage in a Vinton warehouse to the Taubman Museum for the annual RVCC Holiday Sing-A-Long. Must be able to lift 40lbs.
Scholarship Committee: Reviews scholarship applications; coordinates with Ms. D to manage gift account for disbursing funds to choristers who need assistance with choir expenses.
Spirit Wear: Responsible for choir t-shirt and spirit wear sales and inventory.
Strawberry Festival Table (May)
Thank you so much for your help – Our volunteers make our choir SPARKLE!
Kim Davidson
